This part of the system documentation deals with all menu items on the MCM main menu tab Registers. It makes frequent references to other parts of the full MCM documentation.

This topic includes the following sections:

Asset classes and asset class strategies form an important part in MCM in that they are used for a variety of purposes and allow for organising and grouping of information.

MCM comes with default asset classes and asset class strategies that only serve as examples. The user can create unlimited numbers of asset classes and asset class strategies.

The following provides an overview of where and how asset classes and asset class strategies are used in MCM.

1. Portfolios require the allocation of an asset class strategy.
2. Investment guidelines that are created in the Master Guideline Register are allocated to asset class strategies.
3. MCM limit table templates - used for a portfolio’s authorised investment limits - are allocated to asset class strategies.
4. Reports always show an asset class, the strategies of the asset class and then for example the portfolios or investment guidelines.

When first opened, the Registered ‘Asset Classes and Strategies’ form appears as shown below. Initially, only the Asset Classes are shown.

To add a new asset class, press the button Add Asset Class. The following form will appear.

Simply enter the description of the asset class and press the button Save. The reference and notes fields are optional

To rename an existing asset class, select the record in the above shown register and press the button Rename.

The same small form as shown above will appear with the current asset class description. Rename the asset class and press the button Save.

To delete an asset class, select the record in the register and press the button Delete Asset Class. If the asset class has strategies allocated, MCM will not delete the record and instead provide a message that informs the user that the strategies need deleting first. The message is shown below.

If no strategies are allocated to the asset class that will be deleted, MCM requires confirmation prior to deleting the asset class.

To show all asset classes and asset class strategies, press the option button include Strategies on the register. The register with all strategies is shown below.

To add a new asset class strategy, select the asset class to which the strategy will be allocated to and then press the button Add Strategy. The form that will appear is shown on the next page.

To rename an existing asset class strategy, select the asset class strategy record and then press the button Rename (located below the button Add Strategy). The form that will appear is identical to the one when adding a new strategy. The form is shown on the next page.

To delete a strategy, select a strategy record and press the button Delete Strategy. If it is used, a message that includes where the strategy is used in MCM will appear as shown on the left.

The strategy details form that appears when creating a new strategy or renaming an existing strategy is shown below.

Simply provide the strategy name (when creating a new record) or rename the existing strategy. When completed, press the button Save.

The fields Strategy alias and Notes are optional.

The Limit Tables tab of the Registered ‘Asset Classes and Strategies’ form is shown below and it is designed to allocate MCM Limit Table Templates to asset class strategies.

Once an MCM Limit Table Template is allocated to an asset class strategy, portfolios of that strategy will have the corresponding Limit page on the Portfolio Details form available.

To find out more about the Limit pages of the Portfolio Details form, view the manual Portfolios chapter Portfolio Details – The Limit Pages, or click here.

To add an MCM Limit Table Template to an asset class strategy, select the strategy record in the top list box shown on the previous page and then press the button Allocate to…. This will open the Authorised Investment Limits – MCM Table Templates form as shown below.

The above shown Available Limit Tables page of the Authorised Investment Limits – MCM Table Templates form displays all available templates. To allocate a template to the selected asset class strategy, press the button Allocate to Asset Class Strategy. The form allows the selection of multiple records.

To remove an MCM Limit Table Template from an asset class strategy, select the asset class strategy to view the allocated templates and then select the template that is to be removed. Press the button Remove allocation on the Available Limit Tables page of the Registered ‘Asset Classes and Strategies’ form.

Prior to removing the reference to the selected asset class strategy, MCM will verify if portfolios make use of the table template. If it is used, a message with the number of records in the portfolio limit table template will appear as shown below.

The Stress Movement page of the Registered ‘Asset Classes and Strategies’ form is shown below and it is designed to provide an overview of the various the stress values and warning ranges allocated to strategies.

To modify a value, press the button Edit and the previously shown strategy details form will appear.

The Portfolio Analysis page of the Registered ‘Asset Classes and Strategies’ form is shown below and it is designed to provide an overview of the number of active portfolios allocated to the various strategies.

The Guideline Analysis page of the Registered ‘Asset Classes and Strategies’ form is shown below and it is designed to provide an overview of the number of investment guidelines allocated to the various strategies.

The investment guidelines refer to guidelines from the Master Guideline Register.

The Master Guideline Register is designed to create, organize and store investment guidelines that can then be allocated to portfolios. Investment guidelines are allocated to Asset Class Strategies in order to provide the ability to organize different sets of investment guidelines applicable to an overall Asset Class.

The Master Guideline Register can be used to create and store the text of an entire investment mandate that then can be allocated to a portfolio. This means that the register may hold many records that are not monitored for example. The register allows creating paragraphs with bullet points that represent guidelines and rules. Alternatively, the register may be used to only create investment guidelines that are monitored.

Record Classifications

The register has two overall record classifications that are Objectives and Guidelines. Each of which can have many (unlimited) numbers of bullet-point records - the rules. Unless otherwise stated, the term Guideline refers to a record in the Master Guideline Register. This can be an objective or rule record or a guideline or rule record.

In addition to the overall two classifications, records can also be of type internal and external. This allows for the creation of guidelines that are monitored for internal purposes only. External records are guidelines that are part of the official investment mandate.

A third classification is designed to provide a visual as well as programmatic indicator in terms of how MCM treads each record. The following is an overview of this third classification.

Classifications Rules

The following are the in-built MCM rules in regard to the above mentioned classifications.

1. Changing the internal or external classification of a guideline record will automatically change all rules of the guideline record to the same setting.
2. Changing the Guideline or Objective classification of a guideline record will automatically change all rules of the guideline record to the same setting.
3. Only guideline records with the classification Monitored can have underlying algorithms.
4. Only guideline records with the classification Monitored are monitored by MCM.
5. Changing the classification Monitored to another classification will delete the underlying algorithms.

Others

When first opened, the Master Guideline Register requires the selection of an asset class strategy before records are displayed. In the example below, the default MCM Australian Shares asset class and the default MCM Active Shares asset class strategy is selected.

The buttons on the right-hand side

The following is an overview of the functions provided by the buttons on the right-hand side of the above shown register.

The buttons at the bottom of the register

To view the details of a guideline, select a guideline or rule record from the Master Guideline Search Facility and double-click the record or press the button View Detail. The following screen will appear.

Press the button Edit in the objective/guideline section to modify the record. The caption of the button will change to Save and a further Cancel button will appear. Once complete, press the button Save to save the record, or cancel to discard any changes.

Press the button Edit Rule to edit the rule record. This will open a separate small form as shown below.

Press the button Add Rule to add a new rule to the guideline record. A new record is automatically created and shown in a separate small form. The form is shown below.

Enter the guideline text and select the appropriate classification from the green highlighted drop- down menu. When complete, press the button OK.

The guideline algorithms are discussed below.

The Guideline Algorithms are designed to interpret a guideline’s text. The interpretation is achieved via drop-down menus and does not require mathematical equations or similar. An example of the guideline algorithms is shown below.

The above shown form is made up of 4 sections and two large text boxes. The text box at the top displays the guideline/rule record’s text and the text box on the right provides the test result when testing a guideline or it displays tips/hints when selecting items from the various drop-down menus. The four sections are explained below.

Select the attribute, qualifier and the consolidation level

This section consists of three drop-down list boxes that determine what is measured, what filter or criteria should be applied to the data and the level at which the data is consolidated. In addition, this section contains two disabled buttons, the Clear All and Clear buttons. Both buttons are enabled when the form is in editing mode.

Condition 1

The settings of the first section described in the above paragraph are compared and measured against the settings in the Condition 1 section. There are three drop-down list boxes, the first determines what the first section is compared to, the second is the operator and the unit. The yellow highlighted text field is for a variable and the section also includes a Clear button.

Condition 2 and Condition 3

Both of these sections are similar to the Condition 1 section and are there to allow for more complex interpretations of the Guideline text, if applicable.

A master guideline record that is monitored can be tested on an existing portfolio’s underlying data.

To test the algorithms of a guideline, press the button Test… on the above shown form. This hides the text box at the top of the form and displays a drop-down menu from which a portfolio can be selected. In addition, the date of the last imported data is displayed together with a button that executes the test. Select the portfolio and then press the button Test Guideline.

Once the guideline was evaluated/tested, the result is displayed in the right-hand text box.

The Master Guideline Register allows the copying of guidelines from one asset class strategy to another. This can be initiated by pressing the button Multiple… which will display additional buttons and allow for the selection of multiple records.

To copy guidelines to another strategy, follow the below listed steps.

1. Select the asset class strategy from which to copy the guidelines.
2. Press the button Multiple…
3. Select one or more guideline records.
4. Press the button Copy to and the following form will appear

Select the asset class strategy to copy the guideline to and then

1. Press the button Continue
2. The button caption Copy to on the register has changed now to Paste
3. Press the button Paste

MCM confirms that the records were pasted and then selects the asset class strategy to which the records were pasted.

All buttons revert to their previous state.

To copy the algorithms from one guideline to another, view the chapter Master Guideline Search Facility.

The Master Guideline Search Facility is designed to provide a means of searching the Master Guideline Register. The search facility is shown below. When first opened, no records are shown in the large list box.

The search field options

The following fields can be used for searching investment guidelines.

To search, press the button Search. To clear the search fields, press the button Clear all.

Zoom options

Once a search has produced one or more records it is possible to zoom into the following three forms:

1. The Guideline Details form - press the button Guideline Details
2. The Algorithm Details form - press the button Algorithms

Each of the above mentioned forms was discussed in the previous chapter.

In addition to searching, the Master Guideline Search Facility can also be used to copy the algorithms and other settings from one guideline to another. This done via the Copy Facility that provides a further quick way to manage new or change existing Guideline records.

To use the Copy Facility, click the button Update... and the form shown below will appear.

There are two options available and they are:

1. Copy the basic settings of a guideline record. These include the actual guideline text, the internal/external setting, the guideline/objective classification and the type monitoring classification. To use this option, make sure all 4 record IDs are entered and then press the button Copy Guideline.
2. Copy the algorithms only. To use this option, make sure all 4 record IDs are entered and then press the button Copy Algorithm.

The top section of the form shown above contains the Guideline record that is used to update the guideline shown in the lower section.

The Debt Issuer Register is applicable to debt securities only and the primary purpose of the register is to create structures that are used for the allocation of real issuers. In addition the register also allows the creation of special structures that contain credit rating bands and other non-issuer records.

Similar to the Master Guideline Register, records from the Debt Issuer Register are posted/allocated to portfolio limit table templates. To find out more about portfolio limit table templates, view the documentation Portfolios chapter Portfolio Details – The Limit Pages or click here.

Depending on requirements the register allows mixing the two purposes - real issuers/non-issuers. The required records for the portfolio limit table template drives this need.

The Debt Issuer Register makes use of a three level record structure that allows organising and grouping issuers and non-issuer records. Records are allocated to countries. The three level record structures are as follows:

1. Broad Category
2. Sub-category
3. Issuer

Broad Category Record Classifications - Overview

The following overall classifications are available for broad category records.

Sub- Category Record Classifications - Overview

The following overall classifications are available for sub-category records.

Issuer Record Classifications - Overview

The following overall classifications are available for issuer records.

Examples of different category/sub-category combinations and how they are evaluated are provided further below.

When first opened the Debt Issuer Register does not display any records. To immediately display the records of the default country, press the button Search. The register is shown below.

The above shown Debt Issuer Register form consists of the search area at the top, the list box containing the records and several buttons to the right of the list box.

To export the displayed records, press the button Export. To delete a record, select the record and then press the button Delete.

To add a new broad category record, simply press the button Broad Category in the Add new: section. A new record will appear in the list box, the record is called New Broad Category. To change the details, double-click the record or press the button View Details. This will open the Issuer Broad Category Details form that is shown below.

The MCM classifications in the drop-down menu are shown below.

Restrict Trading

The Restrict Trading section allows restricting the trading for a given time period or till further notice.

MCM will flag a breach if a record was allocated to a portfolio limit table.

To add a new sub-category record, select a record within the broad category to which the sub- category record will be added and press the button Sub-Category in the Add new: section. A new record will appear in the list box, the record is called New Sub- Category. To change the details, double-click the record or press the button View Details. This will open the Issuer Sub-Category Details form that is shown below.

To enter the new description, press the button Edit.

This will change the button caption to Save and the Cancel button will appear.

The MCM classifications in the drop-down menu are shown below.

For records of type Default classification, simply enter the desired sub-category description.

Restrict Trading

The Restrict Trading section allows restricting the trading for a given time period or till further notice.

MCM will flag a breach if a record was allocated to a portfolio limit table.

To add an issuer record, select a record within the broad category’s sub-category to which the record will be added and press the button Issuer in the Add new: section. This will show the Issuer Details form that is shown below.

The MCM classifications in the drop-down menu are shown below.

To save the record, press the button Save.

To cancel any changes, press the button Cancel.

To return to the Debt Issuer Register press the button Close.

For records of type Default classification, simply enter the issuer name.

Restrict Trading

The Restrict Trading section allows restricting the trading for a given time period or till further notice.

MCM will flag a breach if a record was allocated to a portfolio limit table.

To create a credit rating band record, first add a new issuer record as described in the above chapter. Once the lower Edit button is pressed, the Create Credit Rating Band check- box appears. Simply tick the check-box and the Credit Rating Details page will appear as shown below.

A completed credit rating band is shown below.

To return to the Debt Issuer Register press the button Close.

The following options are available when searching for records in the Debt Issuer Register.

Drop-down menus

Show…options

Credit Rating… options

Trading Restrictions options

Searching for Text

To search for a text string, simply enter the text into the field.

To execute the search, press the button Search. To clear all search fields, press the button Clear all.

The following provides a detailed documentation of the MCM record classifications for:

1. broad categories
2. sub-categories
3. issuer records

It includes examples and in-built rules that MCM follows when evaluating and reporting records that are allocated to portfolio limit table templates. The documentation also explains how investment guidelines make use of and evaluate securities allocated to issuers within broad categories.

KEY TERMS AND RULES

The following are terms and rules used by MCM when evaluating portfolio limit table templates.

The following are the registered Broad Category classifications used by MCM.

Registered Broad Category: Federal Government

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• Add sub-categories to separate guaranteed debt and treasury notes.
• Create only one Federal Government category for a given country (creating 2 or more works but the total of each category will be the same!)
• Evaluates a given limit for all issuers within this domain of a given country.

Portfolio Investment Guidelines evaluate the Federal Government Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: State Governments

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• Add sub-categories to separate states, guaranteed debt and treasury notes.
• Create only one State Government category for a given country (creating 2 or more works but the total of each category will be the same!)
• Evaluates a given limit for all issuers within this domain of a given country.

Portfolio Investment Guidelines evaluate the State Government Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Banks

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• Add sub-categories to separate licensed, subsidiaries of overseas banks and others.
• Create only one Banks category for a given country (creating 2 or more works but the total of each category will be the same!)
• Evaluates a given limit for all issuers within this domain of a given country.

Portfolio Investment Guidelines evaluate the Banks Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Corporate Debt & other non-short term securities

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• Add sub-categories to separate specific corporate debt or others.
• Create only one Corporate Debt category for a given country (creating 2 or more works but the total of each category will be the same!)
• Evaluates a given limit for all issuers within this domain of a given country.

Portfolio Investment Guidelines evaluate the Corporate Debt Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Security Type: Cash & Cash Equivalents

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• If cash and cash equivalents are allocated to issuers in the broad category Banks than there is not need to create issuers in this category.
• If this is not the case, create a sub-category (Details) and create a catch-all issuer record.
• Alternatively, create a sub-category (Details) and add real issuers and allocate the securities to those.
• Evaluates a given limit for securities of type Cash & Cash Equivalents in this domain of a given country.

Portfolio Investment Guidelines evaluate the Security Type: Cash & Cash Equivalents Category for ALL countries - unless restricted by a currency user setting!

Example

The above example is applicable to the Debt Issuer Register in order to allocate securities to the catch-all issuer record.

For portfolio limit table templates, the broad category record is sufficient to report the exposure of cash and cash equivalents!

Registered Broad Category: Security Type: Futures and Options

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• The Futures and Options category is a security type category and no issuers should be allocated to this category.
• create a catch-all issuer within the Banks category or allocate the futures and options to the appropriate issuer wherever they may be located.
• Add registered sub-categories such as Per Issuer or Per Issue or Credit Rating Bands for further evaluation purposes.
• Evaluates a given limit for securities of type Futures and Options in this domain of a given country.

Portfolio Investment Guidelines evaluate the Security Type: Futures and Options Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Security Type: Fixed Rate and Swaps

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• The Fixed Rate and Swaps category is a security type category and no issuers should be allocated to this category.
• Create a catch-all issuer within the Banks category or allocate the Fixed Rate and Swaps to the appropriate issuer wherever they may be located.
• Add registered sub-categories such as Per Issuer or Per Issue or Credit Rating Bands for further evaluation purposes.
• Evaluates a given limit for securities of type Fixed Rate and Swaps in this domain of a given country.

Portfolio Investment Guidelines evaluate the Security Type: Fixed Rate and Swaps Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Security Type: Mortgage/Asset backed

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• The Mortgage/Asset backed category is a security type category and no issuers should be allocated to this category.
• Allocate the Mortgage/Asset backed securities to the appropriate issuer wherever they may be located.
• Add registered sub-categories such as Per Issuer or Per Issue or Credit Rating Bands for further evaluation purposes.
• Evaluates a given limit for securities of type Mortgage/Asset backed in this domain of a given country.

Portfolio Investment Guidelines evaluate the Security Type: Mortgage/Asset backed Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Security Type: Short-term Securities

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• The Short-term Securities category is a security type category and no issuers should be allocated to this category.
• Allocate Short-term Securities to the appropriate issuer wherever they may be located.
• Add registered sub-categories such as Per Issuer or Per Issue or Credit Rating Bands for further evaluation purposes.
• Evaluates a given limit for securities of type Short-term Securities in this domain of a given country.

Portfolio Investment Guidelines evaluate the Security Type: Short-term Securities Category for ALL countries - unless restricted by a currency user setting!

Example

Registered Broad Category: Other: Credit Rating Band

Applies to Debt Securities that are used by Authorised Investment Limit Tables within Portfolios.

Overview

• The category Credit Rating Band requires the sub-category (Details) and one or more credit rating band records.
• Allocating this category record to a limit table will evaluate the entire domain for a given country.

Example

Registered Broad Category: UNCLASSIFIED

The following are the registered Sub-Category classifications used by MCM.

Registered Sub-Category: Default

Overview

• The Default sub-category evaluates any user-defined description.
• Evaluates a given limit compared to the total of all issuers listed within this sub-category.

Example

Registered Sub-Category: Details (not evaluated)

Overview

• The Details (not evaluated) sub-category is not evaluated and usually is used when no other sub-categories exist and issuers need to be registered/allocated.
• The sub-category can be used for registered credit rating band categories in order to allocate credit rating bands.

Example

Registered Sub-Category: Major Trading Banks

Overview

• The Major Trading Banks sub-category is a special sub-category that can be allocated twice.
• Allocate the sub-category to the category Banks in order to allocate real issuers.
• Allocate the sub-category again - for example - to a registered Security Type Category such as Security Type: Short Term Securities.
• In the first instance the total for the sub-category is evaluated.
• In the second instance the total for Major Trading Banks in relation to the Security Type is evaluated.
• Real issuers should only be allocated to the first instance (Category Banks).

Example

Registered Sub-Category: Per Issuer

Overview

• The Per Issuer sub-category evaluates a given limit compared to the total of each Issuer within a given Category or Domain.
• It can be allocated to issuer category type categories as well as security type categories.

Example

Registered Sub-Category: Per Issue

Overview

• The Per Issue sub-category evaluates a given limit for each Security in a given Category or Domain.
• It can be allocated to issuer category type categories as well as security type categories.

Example

Registered Sub-Category: Per Sub-Category

Overview

• The Per Sub-Category sub-category evaluates a given limit compared to the total of each Sub-Category within a given Category.
• Applies only if issuers are allocated to any of the sub-categories that are inspected.
• An example would be the broad category state governments that could have several sub-categories each representing a different state.
• Furthermore, adding static limits to the Per Sub-Category sub-category with evaluate the total for each state and flag if any state has breached this limit.
• Should only be allocated to issuer category types and not security category types.

Example

Registered Sub-Category: Tax Advantaged Securities

Overview

• The Tax Advantaged Securities sub-category evaluates a given limit for all securities that are tax advantaged within a given Category or Domain.
• It can be allocated to issuer category types as well as security category types.

Example

The following are the registered Issuer classifications used by MCM.

Registered Issuer Name: Default

Overview

• The Default issuer record can be used for real issuers such Citibank Limited or GE Capital Limited or catch-all baskets such as Bank Bill (Major Trading Banks).
• Limits allocated to Default issuer records evaluate the total of all securities allocated to the issuer within a given sub-category.
• If the sub-category is the registered Details (not evaluated) sub-category, then issuers are totalled for the category or domain.

Example

Registered Issuer Name: Per Issuer

Overview

• The Per Issuer issuer record is used to evaluate the total of each issuer within a given Sub-Category.
• The record should only be allocated to issuer category types and not security category types.

Example

Registered Issuer Name: Per Individual (Credit Rating Band)

Overview

• The Per Individual (Credit Rating Band) issuer record is used for credit rating bands that can contain a number of credit ratings that will be evaluated.
• The Per Individual denotes that individual securities are inspected.
• The location of the record will determine which securities are included.
• It can cover a sub-category only, the domain of a broad category (Issuer or Security Type) or all records.
• If the sub-category with the registered name Per Sub-Category is used, the total of ALL records for EACH Issuer in ALL Sub-Categories will be evaluated.

The settings apply for a given country. The Limit Table for Credit Ratings evaluates 2 items at the same time and both the Per Individual and Per Group are evaluated in the same way in this table.

Example

Registered Issuer Name: Per Group (Credit Rating Band)

Overview

• The Per Group (Credit Rating Band) issuer record is used for credit rating bands that can contain a number of credit ratings that will be evaluated.
• The Per Group denotes that credit rating band/group is inspected/evaluated.
• The location of the record will determine which securities are included.
• It can cover a sub-category only, the domain of a broad category (Issuer of Security Type) or all records.
• In addition, if the sub-category with the registered name Per Sub-Category is used, the total of ALL records in ALL Sub-Categories will be evaluated.

Example

The following are examples that provide a work-around for more complex credit rating rules.

Example 1

1. A category record includes a credit rating restriction and the securities must be less then twelve months.
2. The Major Trading Banks sub-category requires the inspection per bank for the domain short-term securities including item 1 restrictions.
3. The Other sub-category requires the inspection per issuer - other then those covered by item 2 - for the domain short-term securities including item 1 restrictions.

The Guideline/Rule

MCM capabilities

Summary

The credit-rating band (per group) evaluates the category record for the item 1 (category).

The sub-category record Major Trading Banks evaluates only the total for the domain and not per bank!

The sub-category record Per Issuer evaluates all issuers (including the major trading banks) with no regard to credit ratings!

Example 2

A guideline/rule includes the following two restrictions:

1. Debt guaranteed as opposed to treasury notes and bonds
2. Not issued via central issuing authority

The correct issuers would need to be allocated to this sub-category AND the securities allocated to those issuers would have to be of the above nature.

MCM capabilities

Summary

View the examples provided in the chapter Broad Category Examples section State Governments. Consider adding credit-rating bands within each state.

The Registered ‘Issuer specific Securities’ is a register that contains all debt securities. Securities are added automatically to this register during the import/translation processes in the event of new securities encountered.

When new securities are encountered they first appear in the Securities w/o Issuer and or Credit Ratings register. After an issuer and a credit rating is allocated they become visible in the Issuer specific Securities register.

If the wrong issuer was allocated via the Securities w/o Issuer and or Credit Ratings facility, this register allows removing the reference to the issuer.

When opened from the main menu the register is blank and an issuer needs selecting. The register is also called from other locations and it then may show the securities of a particular issuer. The form is shown below.

The above shown list box allows the selection of multiple records.

To remove the reference of securities to an issuer, select the record(s) and then press the button Remove….

A confirmation is required prior to removing the reference. The records will disappear from the Issuer specific Securities register and will now be in the Securities w/o Issuer and or Credit Ratings register.

To delete issuer specific securities, select the records and then press the button Delete… MCM requires a confirmation prior to deleting securities.

To view the details of a security, select the security record and press the button View Details… or double-click the record. The details screen is shown on the next page.

To export or print the displayed records, press the button Export or Print....

The details page of the Registered ‘Issuer specific Securities’ form is shown below.

To edit the record press the button Edit, to return to the previous screen press the button << Back.

The page showing all securities for a given country is shown below.

The View Details…, Delete… and Remove… buttons action as discussed above.

To delete all securities for the selected country, press the button Delete all… MCM requires confirmation prior to deleting all securities.

The Listed Companies register is used only in conjunction with the Contingent Liabilities form that is discussed in the manual Portfolios. When opened, the register does not display any records. To immediately display the records of the default country, press the button Search. The register is shown below.

To add a new listed company, press the button Add New. The Listed Company Details form will appear as shown below.

The provision of credit ratings is optional.

Enter the stock exchange code and the company name. The reference and notes fields are optional.

The trading restrictions are not enforced for equity related securities.

To save the record, press the button Save.

The Registered ‘Brokers’ form is shown below. Brokers are primarily used for the Contingent Liabilities form that is discussed in the manual Portfolios.

To add a new broker, press the button Add New. A new record will be created and displayed in the small form shown below.

To delete a broker, press the button Delete. If the record is allocated to contingent liabilities, the record cannot be deleted.

To view the details of a record, press the button Details or double-click a record. The following form will appear.

The stock exchange/reference code of the broker and the broker name is required. The notes field is optional.

Press the button Save to save any changes, click the button Cancel to discard any changes and close the form.

The Client Register provides an overview of registered clients and the number of mandates and portfolios they have. The register is shown below.

When first opened, the register shows clients with active portfolios only. To view all clients including in-active portfolios, click the option button All Clients. The button is located at the top of the above shown form.

To add a new client, click the button Add New. The will open the Client set-up Wizard that was discussed in the manual Portfolios in chapter Adding a new Client.

To delete a registered client, press the button Delete.

The client can not be deleted if one or more mandates exist.

To view the details of a client, select the client and then press the button Details or double-click the record.

The Registered ‘Counterparties’ form is shown below. Counterparties are allocated to the Client Details form that was discussed in the manual Portfolios in chapter Client Details: Counterparties – Page.

To view the details of counterparties, select a record in the list box and press the button Details… or double-click the record.

To add new counterparties, press the button Add new… which will create a new record that is displayed in the below shown form.

To delete counterparties, select a record and press the button Delete. Counterparties can not be deleted if allocated to the Client Details form.

The detail page of counterparties is shown below.

The detail page consists of the stock exchange / reference code, counterparty name and credit rating.

If the counterparty is a subsidiary and guaranteed, tick the appropriate check-boxes and provide the credit rating of the parent.

The field notes is optional.

To save the record details, press the button Save.

To return to the list, press the button << Go Back.

The Registered ‘Futures Exchange Members’ form is shown below. Futures Exchange Members are allocated to the Client Details form that was discussed in the manual Portfolios in chapter Client Details: FE Members – Page.

To view the details of a Futures Exchange Member, select a record in the list box and press the button Details or double-click the record. The detail from is shown below.

To add new Futures Exchange Member, press the button Add new which will create a new record that is displayed in the below shown form.

To delete a Futures Exchange Member, select a record and press the button Delete.

If the record is allocated to the Client Details form, MCM cannot delete the record.

The detail form is shown below.

After modifying the record, press the button Save to save the record.

Press the button Cancel to cancel and discard any changes and return to the above shown list

The Registered ‘Fund Managers’ form is shown below. Fund Managers are allocated to the Client Mandate form that was discussed in the manual Portfolios in chapter Client Mandate – Form.

To view the details of a Fund Manager, select a record in the list box and press the button Details or double-click the record. The detail page is shown below.

To add a new Fund Manager, press the button Add new which will create a new record that is displayed in the below shown form.

To delete a Fund Manager, select a record and press the button Delete. If a Fund Manager is allocated to the Client Mandate form, MCM cannot delete the record.

To add individual managers to a Fund Manager, press the button Individual Managers. The Individual Managers form is show on the next page.

The detail page of the Fund Managers form is shown above.

The abbreviation of the manager and the company name is required. The remaining fields are optional.

To modify the record details, press the button Edit.

To return to the list of Fund Managers, press the button Back to List.

The Individual Managers of a Fund Manager are show below. Individual Managers are allocate to the Client Mandate form’s Asset Classes / Managers tab. The tab is discussed in the manual Portfolios.

To view the details of an Individual Manager, select a record in the list box and press the button Details or double-click the record. The detail page is shown below.

To add a new Individual Manager, press the button Add new.

To delete an Individual Manager, select a record and press the button Delete. If an Individual Manager is allocated to the Client Mandate form, MCM cannot the record.

The detail page of an Individual Manager is shown below.

The details consist of the individual manager’s name, title and if the person is a dealer or manager.

Press the button Return to return to the Individual Managers list.

Allocate asset classes and strategies that an individual manager has responsibility over.

Press the button Add to select one or more strategies that are presented.

To delete an asset class and strategy, select the record and press the button Delete.

The Registered ‘Related Parties’ form is shown below. Related Parties are allocated to the Client Details form. For more details on this see Portfolios chapter Client Details: Related Parties – Tab.

To view the details of a Related Party, select a record in the list box and press the button Details or double-click the record. The details form is shown below.

To add a new Related Party, press the button Add new.

To delete a Related Party, select a record and press the button Delete. If a Related Party is allocated to the Client Details form, MCM cannot delete the record.

After modifying the record, press the button Save to save the record.

Press the button Cancel to cancel and discard any changes and return to the above shown list